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Office of Housing and Residence Life Graduate Associate Job Description/Operations

The Graduate Associate reports to the Assistant Director of Housing & Residence Life and he/she serves as an integral member of the department. The Graduate Associate assists with the training and operations aspects of the Office of House & Residence Life. He/she must be able to work twenty (20) hours per week in order to assist the Assistant Director of Residence Life on a daily basis while completing assigned tasks. This person must be able to work on an independent basis with little supervision at times. He/she must also be able to collaborate on projects and tasks the Office of Housing & Residence Life completes. This person must be an effective communicator as he/she will be dealing with people on the phone and in the office on a daily basis. Some duties this person will be expected to perform include:

1.	Assist in daily operations of the Office of Housing & Residence Life.
2.	Assist in the analysis and presentation of policies and procedures, as well as become knowledgeable of safety and security issues and liabilities.
3.	Assist in the marketing and publicity of the Senior Housing and Undergraduate Room Selection procedures.
4.	Design and continually update the bulletin board across from the Office of Housing & Residence Life.
5.	Assist in the planning and implementation of the Resident Director and Resident Assistant Summer Trainings.
6.	Assist with establishing/maintaining collaborative relationships between various departments such as Registrar, Business Office, Admissions, Food Services, ITS, Facilities & Campus Services, and Public Safety.
7.	Assist with the implementation of residence hall opening and closing procedures. Additionally, assist with identifying housing options for students staying for vacation breaks.
8.	Assist with the coordination of key distribution, replacement of lost keys, and key return procedures.
9.	Assist with the implementation of room and building inspections; help with determining accountability of students for damage; assess damage charges; process charges to student accounts.
10.	Assist with the completion of work orders for all repairs in the residence halls and ensure timely completion of work requests.
11.	Assist with coordinating the use of the guest rooms. This includes the scheduling of the guest rooms, monitoring key distribution, collecting payment or initiating transfer of funds, and providing assistance with the purchase of linen and room amenities as needed.
12.	Create and maintain a database of local apartments/houses for rent.
13.	Assist in the marketing and publicity of College housing including, but not limited to, the undergraduate housing brochure, all Admissions open houses, and housing tours.
14.	Design brochures and materials regarding residential facilities.
15.	Provide lodging information of local hotels and motels for students and families.
16.	Assist in the assessment of the Office of Residence Life’s technological needs and daily operations.
17.	Participate in all committees deemed necessary by the Director of Housing & Residence Life.
18.	Provide presentations for the department and serve as a representative at conferences, Admissions open house events, and other activities.
19.	Assist with other duties as assigned by the Director of Housing & Residence Life.

If you are interested in applying for the position, please contact Elizabeth Champigny at 413-748-3104.