Policies

Anti-Discrimination Policy

Springfield College does not discriminate in its admissions or employment policies and practices on the basis or race, sex, sexual orientation, age, color, religion, national origin, disability, or status as a veteran. Springfield College is committed to fostering multicultural diversity in its faculty, staff and student body. When possible acts of discrimination or exclusion are discovered, affirmative steps are taken to remedy such behaviors.

Identification Card

All students are required to have a Springfield College Identification (ID) Card containing an assigned student identification number, which should be in his/her possession at all times. This card is used for identification purposes in accessing college buildings and grounds, using athletic and audiovisual equipment, borrowing material from Babson Library, attending College sponsored events, and dining on campus. The first Springfield College ID Card is issued to a student at no charge. Replacements for lost or stolen cards will cost $25. Except on weekends or holidays, an ID Card can be replaced within 24 hours. Students should be prepared to show their ID Card, when requested, by residence life staff, Public Safety and security personnel, faculty, staff or administrators. Failure to surrender the ID Card when requested will result in disciplinary action. The identification must be surrendered if a student withdraws from the College in order for that action to be processed.
Falsifying your identity or that of another person is against the law and will result in disciplinary action at Springfield College.

Official Communication

Students are ultimately responsible for using official College communication methods. Failure to use official College methods does not excuse students from the content that may be received through each method. The official College communication methods are:

• Residence Hall Voice Mail set up
• Use of Springfield College Email system
• Regularly checking of one’s Springfield College mailbox
• Last address provided by students for offical communication puposes

Rights and Responsibilities of Resident Students

As a member of the residential community at Springfield College, students have a number of rights and privileges. At the same time, they have a responsibility to conduct themselves in a way which assists the community in upholding reasonable standards of conduct and civility.

Rights

1. To be treated with respect and consideration.
2. To be able to read and study free from undue interference in individual rooms.
3. To expect a roommate to respect personal belongings.
4. To live in a clean environment.
5. To have free access to assigned room and facilities without pressure from a roommate.
6. To have personal privacy.
7. To have guests in the room in compliance with the guest policy outlined in the room contract.
8. To be able to address grievances and concerns.
9. To be free from fear or intimidation, physical and/or emotional harm.
10. To be free from all forms of discrimination.
11. To expect the residence hall staff to be supportive in time of need and to assist in the resolution of conflicts or differences.

Responsibilities

1. To become familiar with all of the policies and regulations necessary for the residence hall community to function, and to abide by those rules, which are found in the Residence Hall Contract.
2. To treat others with respect and consideration, and to guarantee them their individual rights.
3. To be responsive to all reasonable requests of fellow residents.
4. To accept responsibility for personal and community safety, i.e. to refrain from misusing fire equipment, propping doors open, losing keys, throwing things out the window and obstructing hallways or entrances with bicycles or other items.
5. To inform guest(s) of all relevant policies and regulations and accept responsibility for their conduct and behavior.
6. To control the volume of noise and music emitting from assigned room out of consideration of other residents.
7. To inform roommate(s) and floormates of personal needs and preferences and to negotiate differences.
8. To agree to seek out appropriate psychological help, when and if necessary, and to avoid becoming excessively demanding on fellow residents.
9. To avoid damaging college property and to recognize that public areas and their furnishings belong to everyone and that abuse of those areas violates the rights of the community.
10. To adhere to all college policies and regulations relative to the use and misuse of alcohol and illegal drugs.
11. To be responsive and cooperative in all dealings with Residence Life Staff members.

Policies and Regulations

The policies and regulations detailed in the Residence Hall Contract have been designed with the belief that certain guidelines become necessary to provide a framework within which a residence facility and its residents can function harmoniously and demonstrate respect to other students as well as College and personal property. Failure to abide by College policies and regulations will result in disciplinary action as prescribed by the Springfield College Student Handbook. Some violations have a specific fine or censure attached to them:

a. Tampering with fire safety equipment.
b. Possession of a firearm or any illegal weapon, or possession or use of fireworks or explosives is prohibited.
c. Violations of Drug Policy.
d. Failure to leave building during fire drills, failure to leave in a timely manner or reentering the building without verbal clearance or staff permission.
e. Use or possession of large quantities of alcohol including cases, kegs, beer balls, bulk containers of alcohol, or funnels.
f. Consumption of alcohol in unauthorized areas, residence halls or other campus locations first violation.
g. Use or possession of unapproved electrical appliances in residence hall rooms
h. Propping open doors of residence facilities
i. Throwing garbage or other items out windows.
j. Construction of unauthorized loft without permit.
k. Removal of hall lounge furniture to use in student rooms.
l. Open Flames: candles (may be confiscated), incense, cigarette smoking.
m. Damaging College property will result in charges to the individual(s) responsible for said damage. Damage to individual rooms or apartments will be shared by the students assigned to that space.
n. Students living in the residence halls are expected to express themselves civilly at all times. Students are prohibited from using the windows of residence halls for displays of signage of any type.

Students are assigned roommates when they are accepted for admission to the College. These assignments are based upon information gained from the Roommate Selection Survey sent to each individual prior to their arrival.
Roommates are encouraged to negotiate differences and to work with staff to problem solve and communicate. Anyone desiring to change rooms or residence halls should go to the Department of Residence Life since all changes must be made by the Assistant Director. Returning students have the opportunity to select roommates and specific rooms or apartments during the Room Draw process, which is held each year in April.

Emergency Evacuation

Students should note that emergency matters calling for immediate attention should be reported directly to the Resident Director or the Resident Assistant on duty. These include serious accidents, illness, gross violations of rules, plumbing or electrical failures, fire and similar matters.

Fire Prevention

Each building is required to organize fire drill procedures and to hold fire drills. When the fire alarm sounds, each student is to leave the residence hall as quickly and quietly as possible.

Evacuation Procedure

1. Shut all windows.
2. Leave lights on.
3. Wear shoes.
4. Take towel to cover face in case of fire.
5. Close doors, but leave unlocked.
6. Walk quickly to nearest exit, DO NOT use the elevator.
7. Remain calm.

Failure to evacuate the premises within three to five minutes, failure to cooperate with College personnel, or premature re-entry of the building when alarms sound will result in an automatic fine. If any further violations occur, the student will face severe disciplinary action.

Fire Protection Equipment

To protect the life and safety of those living in College housing, the use of fire extinguishers and all other equipment necessary for fire protection must be limited to emergencies or fire drills only. Tampering with fire equipment is prohibited.

Fire Safety Regulations

Students are not allowed to cook in their rooms or be in the possession of cooking appliances. All cooking and storage of cooking appliances must be restricted to kitchen facilities provided in each residence hall or apartment. Candles or incense are not permitted in residence halls. The garaging of any type of motor vehicle or combustible material is not permitted in the buildings. Refrigeration units using no more than 1.6 amps may be used. During holiday and spring vacations they must be emptied and left unplugged by the student. There is no storage for refrigerators over the summer. Air conditioning units are not permitted. Residence Life staff may conduct safety inspections during breaks.

Residency Requirement

Springfield College is residential college that is committed to the belief that there are numerous benefits to living in a college community. The College believes in the education of the whole person and regards the residential experience as an integral part of that education. For this reason the College requires all full-time undergraduate students to live on campus for a minimum of three years unless the student meets one of the following conditions:

• Are 23 years of age or older;
• Are married;
• Have a dependant child;
• Have been a veteran of at least two years on active military duty;
• Are planning to live at home with a parent(s) or guardian and that home is within a 60 mile radius;
• Have lived on campus for three years at Springfield College or at another college.

Students who meet one of the above criteria are required to petition the Office of Residence Life by submitting a Commuter Status Application. Approved students will have their status recorded by the College.

Introduction to College Policies

Each institution establishes rules and regulations to ensure that students’ individual rights are respected within the community. Such policies also serve to inform students of their responsibilities. Please read the following policy statements carefully. They will be applied consistently throughout the academic year. Questions concerning campus policies should be raised at the Office of Students Affairs.

Abuse and Assault Policy

Springfield College has expectations of the student body to resolve differences in a mature and respectful manner. Physical abuse, verbal abuse, threats, intimidations, coercion, and/or other conduct that threatens or endangers the health and safety of any other member of the College community on or off campus is prohibited. Due to the serious nature of such incidents, students found involved in violation of this policy may be suspended or dismissed from the college.

Substance Use Statement

The College hopes that the years spent as a member of the Springfield College community will be a time of great personal growth and development. Clearly, the primary goal is to gain knowledge and expertise in a particular field. However, there are other important goals, such as learning to take responsibility for one’s life, gaining awareness of one’s basic values, and making changes that are consistent with those values, as well as learning to live, work and play in a thoughtful community with others. The Alcoholic Beverage and Drug Policies are adopted to promote attitudes towards alcohol use that are consistent with an atmosphere of civility, and to discourage alcoholrelated behavior on campus which is illegal and/or abusive to oneself or to others. The Drug Policy clearly outlines the position of the College relating to use of illegal substances. Both policies have been developed to be consistent with our belief in the total development of the person – in Spirit, Mind, and Body.

Alcohol Policy General Guidelines

Springfield College is in compliance with the Drug-Free Campus Regulations and has adopted the following policies to address the presence of alcohol and the use of drugs and/or other illegal substances. Springfield College’s mission speaks to the importance of educating students in mind, body and spirit for leadership and service to humanity. An understanding of the purpose of a Springfield College education underscores the rationale for the college policy on alcohol. The misuse and abuse of alcohol in whatever form is inconsistent with this fundamental commitment of the College to provide said education. The College encourages and supports students who abstain from the use of alcoholic beverages.
It also acknowledges that we live within a social environment which establishes in law, a minimum age for the use of alcohol (21). The College does, however, permit the use of alcohol on campus in a manner consistent with the law. The College does not allow the use of alcohol to lead to disruptive behavior or conduct which infringes upon the rights of those who wish to pursue their academic interests as responsible members of the community.
Springfield College is subject to the laws of the Commonwealth of Massachusetts regarding the consumption, purchase, possession, and transportation of any alcoholic beverage. Some of the more pertinent statues and regulations that have an impact on the way the College relates to these issues are as follows:

1. No person, group or organization may sell alcoholic beverages except pursuant to a license granted by the Commonwealth through the local government licensing authority. Licensing authority does not give permission for groups to have an open bar on campus, except in a family residence.

2. No person shall operate a motor vehicle under the influence of alcoholic beverages. Violators may be subject to arrest, fine, mandatory court education programs, immediate loss of license and/or imprisonment.

3. No person or group shall purchase or otherwise procure alcoholic beverages for consumption by a person under 21 years of age. Violators may be subject to criminal charges and a fine.

4. No person under 21 years of age shall keep, purchase, sell, possess, or receive alcoholic beverages. Violators may be subject to arrest, criminal charges and fine.

5. No person shall use the liquor identification card or driver’s license of another, or supply such cards to another, furnish false information in obtaining such cards, or alter or deface such cards. Violators may be subject to arrest, criminal charges and fines.

6. In addition to the criminal penalties for wrongful handling and use of alcoholic beverages, individuals who furnish or sell alcoholic beverages to minors or to persons who are intoxicated may be liable to such persons and to anyone else who suffers personal injury as a result of such furnishing or sale. This may result in a civil lawsuit.
(Click here to return to the top of the page.)
Alcohol Policy and Procedures for Individual Use

1. Possession or use of alcohol in any form is strictly prohibited in first year residence halls, regardless of one’s age. This restriction applies to all students of Springfield College, their guests, and members of their families.

2. Possession and consumption of alcoholic beverages on or off the Springfield College campus must be in compliance with Massachusetts state laws. Legal use of alcohol is limited to the privacy of students’ rooms.

3. The possession, consumption or use of alcoholic beverages by those persons under the age of 21 is a violation of College Policy.

4. Alcohol consumption and/or carrying open containers of alcoholic beverages is not permitted in public areas of the residence halls (lounges, entrance ways, stairwells, lavatories, corridors, etc.) or in other College buildings, at athletic events, student activities, and outdoors on the campus unless specific written authorization is granted prior to the event by the Vice President for Student Affairs and Dean of Students or designee. The College defines an open container as (1) any container that is used to hold alcoholic beverages and from which the container’s original seal is broken, (2) cups, including but not limited to, those with open tops into which a straw may be inserted.

5. Large quantities of alcohol are not permitted in residence facilities or on the grounds of the campus. Any alcohol brought into the room by a visitor or guest, which causes the alcohol quantity to exceed the limit, is considered a violation of the alcohol quantity policy. Cases of beer and kegs or beer balls, whether empty or full, tapped or untapped, are strictly prohibited and will be confiscated (taps and “keg-o-rators” included) by the College. Recognizing the serious health risks posed by excessive drinking, the College also prohibits drinking paraphernalia, including drinking funnels, all manners of drinking games, and preparation of spiked punch or “jungle juice.”

6. Impairment, which could be attributed to the consumption of alcohol, that substantially interferes with student judgment and decision-making, causes disturbance, and/or requires the intervention of College personnel is prohibited.

7. Falsifying any identification cards and/or borrowing another student’s ID to obtain alcohol or to gain entrance to functions where alcoholic beverages are being served will result in disciplinary action. Production and/or alteration of identification cards for sale and/or mass-production of such cards will result in

College sanctions and may result in criminal prosecution.

8. Students possessing or delivering alcohol in the residence buildings and who appear to be under the age of 21 will be confronted by the staff. There is an expectation that students in this age category will abide by the law.

9. Display of alcohol signage and paraphernalia are prohibited.

10. Disciplinary proceedings will be commenced against those students who are hosting a gathering where alcohol is served to minors and/or the consumption of alcohol by guests is not monitored. Underage students present where alcohol is found may face disciplinary action.

11. Abuse of alcoholic beverages is interpreted by the College as a lack of responsibility on the part of the student as determined in the discretion of the College and/or a violation of Massachusetts law and will not be tolerated. Alcohol abuse will lead to disciplinary action and/or required intervention.

12. Students who operate a motor vehicle while under the influence of alcohol either on or off campus will face disciplinary action and could face criminal prosecution.

Drug Policy

The College prohibits the possession, use, or distribution of any illegal and/or controlled substance as defined by the statues of the Commonwealth of Massachusetts. Considered to be evidence of drug-related violations and sufficient grounds for full disciplinary action include, but are not limited to the following:

A. Being in the presence of a controlled substance/illegal drug.
B. Being in the presence or possession of any drug paraphernalia and/or being in the presence of smoke or odors as in the case of marijuana.
C. Possession, use or distribution of all types of drug paraphernalia, including, but not limited to pipes, bongs, rolling papers, clips, and unauthorized use of syringes.

Possession of such paraphernalia will be considered sufficient evidence that a violation of the College drug policy has occurred. If found, any item will be confiscated. In addition, all students present at the time of the violation will be held responsible for the infraction. All residents of a room, apartment or townhouse in which such violations occur may be subject to the full range of disciplinary actions, even if they were not present at the time of the incident. As a result, resident students are particularly advised to give careful attention to anyone who has access to their rooms, apartments or townhouses. Any student who feels jeopardized by the actions of his/her roommate(s) should seek assistance from the Residence Life Staff so that the problems may be avoided.

Sanctions for Violating the Drug Policy

A student who violates this policy in whole or part by being found in the presence of, possessing, using, and/or distributing illegal substances will face severe disciplinary action as determined by the College in its sole and exclusive discretion.

Federal Law

Persons convicted of drug possession under state or federal law are ineligible for federal student grants and loans for up to one year after the first conviction and five years after the second.
The penalty for distributing drugs is the loss of benefits for five years after the first, ten years after the second, and permanently after the third conviction.
It is especially important to note that under Federal law, distribution of drugs to persons under the age of 21 is punishable by twice the normal penalty with mandatory imprisonment. A third conviction is punishable by mandatory life imprisonment. These penalties apply to distribution of drugs in or within 1,000 feet of a college or school. Federal law sets greatly heightened prison sentences for manufacture and distribution of drugs if death or serious injury results from use of the substances.

Alcohol and Drug Treatment Programs

In addition to services and referrals offered through the Springfield College Counseling Center and Health Services, the following services and sources of information are available in the surrounding community:

Alcoholic Anonymous (AA) (self help programs).. 413.532.2111
Narcotics Anonymous (NA) (self help programs).. 413.538.7479
Al-Anon and Alateen of Greater Springfield..... 413.782.3406
Providence Behavioral Health Care.............. 413.539.2980
Holyoke Hospital............................... 413.534.2627
Carlson Detoxification Center.................. 413.794.5555
Baystate Medical Center (Admissions)........... 413.794.0000
Baystate Medical Center (Health Information)... 413.794.2255
Gambler’s Anonymous (self help program).. 800.426.1234
Overeater’s Anonymous (self help program).. 413.783.4198

Gambling Policy

Springfield College is committed to providing a safe environment for all students to learn and flourish. Springfield College cannot and will not condone any form of illegal gambling activity. Springfield College wants students to know that gambling is not a “risk free” activity. Services are available on campus to assist students that may be experiencing a gambling problem or gambling related difficulties.

Harassment and Discrimination Policy

Harassment is defined as verbal or physical conduct interfering with an individual’s work performance or creating an intimidating, hostile, or offensive work, education, or living environment. Springfield College PROHIBITS harassment and discrimination of any kind based on race, color, gender, sexual orientation, national origin, religion, age, or non-disqualifying disability.
Harassment includes slurs and verbal or physical conduct related to a person’s race, color, age, gender, sexual orientation, disability, religion, or national origin. Sexual harassment is defined as sexual advances, requests for sexual favors, or other verbal or physical conduct of sexual nature when:

1. Submission to such conduct is made either explicitly or implicitly a condition of the individual’s employment or academic performance;
2. Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such individuals.
3. Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile, or offensive working, academic, or living environment.

Any type of harassment that hinders access to either employment or educational services, opportunities, or programs is covered by this policy. Positive steps will be taken to eliminate harassment when such practices or acts are discovered. Persons found in violation of this policy will be subject to disciplinary action up to and including dismissal. Details of the Harassment/Discrimination Policy or information about filing a grievance can be obtained from the Affirmative Action Officer in Human Resources (second floor, Administration Building) or the Vice President for Student Affairs. Examples of harassment may include comments which are made with the intent or which have the result of inflicting emotional distress upon another person. Statements or actions about race, gender, religion, disability, or sexual preference which are directed specifically toward another person with the purpose of creating or resulting in a hostile environment will be dealt with under this policy. Students involved in this type of disrespectful behavior will face severe disciplinary sanctioning.
Students involved in violations of these policies may be required to participate in educational/institutional programs and activities. Due to the serious nature of such incidents, students found involved in violation of this policy may be suspended or
dismissed.

Hate Crime Policy

Springfield College does not tolerate hate crimes of any form. This includes use of racial, ethnic, religious, sexual or anti-gay slurs and/or symbols of hate, such as a swastika. This also includes: physical attacks, intimidation, threatening action or language, and damage to personal property; because of a student’s race, color, religion, national origin, ethnic background, gender, sexual orientation, or disability.

Hazing Policy and Rationale

Policy Rationale

Springfield College is first and foremost an educational institution. Its hazing prevention polices, and response procedures for hazing incidents, must grow from, and embody the institution’s mission. Education about hazing will be available through the Athletic Department and Student Activities.
Membership in clubs, organizations, and other College-affiliated groups can increase leadership and service potential; provide athletic, recreational, intellectual and spiritual opportunities; and otherwise contribute positively to personal and social development of our students. Where membership is linked with involvement in hazing activities, the educational purpose of the endeavor is compromised and safety of students is endangered. Hazing is therefore prohibited by College policy.

Policy Statement and Definition

Hazing is prohibited under Massachusetts General Laws (MGL 269, SS 17- 19). “Hazing” means any act committed by a person, whether individually or in concert with others, against a student(s) in connection with pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization that is affiliated with an educational institution; and that is intended, or should reasonably be expected, to have the effect of humiliating, intimidating, or demeaning the student(s) or endangering the mental or physical health of a student(s). Hazing also includes soliciting, directing, aiding, or otherwise participating actively or passively in such acts. Hazing occurs regardless of the consent or willingness of persons to participate in the activity. Hazing is prohibited no matter if it occurs on or off campus.
“Hazing” does not include any activity or conduct that furthers legitimate, curricular or co-curricular, program goals, provided that (1) the goals are approved by the College; and (2) the activity or conduct furthers the goals in a manner that is appropriate, contemplated by the College. For examples of non-hazing activities please contact the Athletic Department at extension 3333 or the Office of Student Affairs at extension 3100.

Hazing Penalties

Those who organize, participate in, or fail to report a hazing incident are subject to punishment according to Massachusetts General Laws (MGL 269, SS 17-18), and will face College disciplinary actions for violating College policy ranging from suspension to dismissal.

TO REPORT A HAZING INCIDENT, IMMEDIATELY CONTACT PUBLIC SAFETY, THE ATHLETIC DEPARTMENT, OR STUDENT AFFAIRS.

Responsible Use of Information Technologies

The Springfield College Responsible Use Policy is to serve as a guideline by which faculty, staff and students can review the requirements of ethical and legal behavior within the College community when using a computer, computer system, network or the Internet.

Access to, and use of computing and networking resources at Springfield College are privileges extended to members of the Springfield College community. The use of College computing resources, like any other College-related activity, is subject to the normal requirements of legal and ethical behavior within the College community. Members of the Springfield College community may use these resources for purposes related to their studies, their responsibilities for providing instruction, the discharge of their duties as employees, their official business with the College, and other Collegesanctioned or authorized activities.
Springfield College acknowledges that occasionally faculty, staff and students use College resources assigned to them or to which they are granted access for noncommercial uses are permitted by faculty, staff, and students, if they are not excessive, do not interfere with the performance of any faculty, staff, and students, do not interfere with the efficient operation of the College or its computing resources, and not otherwise prohibited by this policy or any other College policy or directive.
Because computing systems have such great power, activities that might at first seem to be merely mischievous, can harm an entire College community and beyond. Any unauthorized access or interference with system functionality is unacceptable.
College-wide guidelines such as the Student Handbook, Sexual Harassment Policy and Copyright Policy apply to the use of computing resources, as do community standards of consideration for others, and the mission of the College. Federal, state and local laws and regulations also apply.
Springfield College computing resources may only be used for legal purposes and may not be used for any of the following purposes or any other purposes that is illegal, immoral, unethical, dishonest, damaging to the reputation of the College, inconsistent with the mission of the College or likely to subject the College to liability. Impermissible uses (some of which may constitute illegal uses) include, but are not limited to, the following:
● Harassment
● Libel or slander
● Fraud or misrepresentation
● Destruction of, or damage to equipment, software, or data belonging to the College or others
● Disruption or unauthorized monitoring of electronic communications
● Unauthorized copying or transmission of copyright protected material
● Use of the College’s trademarks, logo, insignia, or copyrights without prior approval
● Violation of computer system security
● Unauthorized use of computer accounts, access codes (including passwords), or network identification numbers (including email addresses) assigned to others
● Use of computer communications facilities in ways that unnecessarily impede the computing progress of others
● Development or use of unapproved mailing list
● Use of computer facilities for private business purposes unrelated to the mission of the College or to College life
● Academic dishonesty
● Violation of software license agreements
● Violation of network usage policies and regulations
● Violation of privacy
● Viewing, posting, or sending obscene pornographic, sexually explicit, or offensive material
● Posting or sending material that is contrary to the mission and values of the College
● Intentional or negligent distribution of computer viruses

Responsibilities of Users

The user is responsible for correct and sufficient use of the tools available for maintaining the security of information stored on each computer system. The following precautions are strongly recommended:
● Computer accounts, passwords, and other types of authorization are not be shared with others
● Understand the level of protection the computer systems automatically apply to files
● Be aware of computer viruses and other destructive computer programs, and take steps to avoid them
● Understand that the user has ultimate responsibility for resolution of problems related to the invasion of the user’s privacy or loss of data
● Be sure to make backup copies of all important data
● Respect the privacy of others
● Be sure to comply with all federal, state and other applicable laws as well as College policies and regulations
(Click here to return to the top of the page.)
Security

Springfield College will assume that users are aware that electronic files are not necessarily secure. Users of electronic mail systems should be aware that electronic mail is generally not secured and is extremely vulnerable to unauthorized access and modification. The Office of ITS will make available to interested persons information concerning reasonable methods for attempting to protect information on central computing systems from loss, tampering, unauthorized search, or other access.

Privacy and Confidentiality

Springfield College reserves the right to inspect and examine any Springfield College owned or operated communications system, computing resource, and/or files or information contained therein at any time, as well as personally owned computers linked to College servers and telecommunications equipment.
Authorized access to data or information entails both privilege and responsibility, not only for the user, but also for the system administrator. There is no expectation of privacy or confidentiality for documents and messages stored on College-owned equipment. Additionally, email and data stored on Springfield College network of computers may be accessed by the College for the following purposes:
● Troubleshooting hardware or software problems
● Preventing unauthorized access and system misuse
● Retrieving business related information*
● Investigating reports of violation of College policy or local, state or federal law
● Complying with legal requests for information
● Rerouting or disposing of undeliverable mail
* The system administrator will need specific approval from the Office of Human Resources or the appropriate designee to access these items. The extent of the access will be limited to what is essentially necessary to acquire the information.

Reporting Violations

All users should report any discovered unauthorized access attempts or other improper usage of Springfield College computers, networks, or other information processing equipment. If you observe, or have reported to you, a security or abuse problem, with any College computer or network facilities, including violations of this policy, you should notify the Chief Technology Officer, the Office of Human Resources or other appropriate administrator.
Violations of this policy may be treated as violation of College policy and/or violations of civil or criminal law. The Office of ITS in conjunction with the Office of Human Resources will investigate apparent or alleged violations of these guidelines. The College reserves the right to immediately suspend user privileges pending investigation. Such action will be taken to protect the security and integrity of the computer system and will take precedence over its impact on the individual work.
When appropriate, at the discretion of the Chief Technology Officer, cases of apparent abuse will be reported to the Vice President for Student Affairs (student cases), the Vice President for Academic Affairs (faculty cases), or the Director of Human Resources (staff cases). These offices are responsible for determining any further disciplinary action. Upon a finding of a violation, disciplinary measures may include warnings, suspension of user privileges (temporary or permanent), disciplinary action up to and including termination of employment. The College may also pursue civil and/or criminal charges if it deems appropriate.
Questions regarding this policy should be sent to the Director of Information Technology Services or the Director of Human Resources.

Financial Obligations

Tuition, fees, and other charges are payable when due. Deadlines for payment of tuition, fees and other charges are identified on student account summaries, which are mailed to the individual responsible for payment of the bill. Checks or money orders should be made payable to Springfield College. There is a penalty charge of $30 per check for all checks returned by the drawer’s bank.
The College withholds awarding diplomas, issuing official transcripts, and granting honorable dismissal to any student whose account is in arrears. In addition, the College reserves the right to prevent any individual who fails to pay all bills from registering or selecting college housing. Any collection costs, including reasonable attorney’s fees, incurred by the College will be passed on to the individual and the student responsible for the bill.

Firearms and Weapons

It is a violation of Massachusetts state law and College policy to possess a firearm or other dangerous weapon on campus.
Examples of weapons considered dangerous are: explosives, knives, pellet guns, paint guns*, slingshots, blades, wrist rockets, ammunition, fireworks, dangerous chemicals, and martial arts weapons. “Nunchucks, klackers, Kung-Fu sticks, or any other similar weapon consisting of two sticks of wood, plastic, or metal connected at one end by a length of rope, chain, wire, or leather” are illegal in the Commonwealth of Massachusetts (Massachusetts law, section 129C of Chapter 140). The law also includes “shreiken or any other similar pointed starlike objects intended to injure a person when thrown,” as well as “billy clubs or other dangerous weapons.”
Students may not bring any weapons on campus. Any firearms or weapons found on campus will be immediately confiscated and held by the Department of Public Safety. The student will face severe disciplinary action on campus and, consistent with the Commonwealth’s law, may also face imprisonment for not less than six months nor more than two and one half years in a jail or house of correction.
* All paint guns must be used only for off campus activities and must be kept at Public Safety.

Life Threatening Behavior/
Potential for Self Harm Policy

Springfield College recognizes that certain life threatening behavior (e.g. suicide threats, gestures or attempts; eating disorders; substance abuse; threats, gestures or attempts to harm others) are signs of personal distress. The College is committed to helping students alleviate whatever stress factors are precipitating life threatening behavior by providing support and/or referral through use of appropriate resources. However, since it is critically important to maintain civility and respect for all members of the College community, it is recognized that action must be taken when such behavior is considered by the College disruptive to and unacceptable in the academic and social/ living environment.
Any student who demonstrates such behavior while enrolled at Springfield College will be required to meet with a member of the Student Affairs staff and may be required to immediately undergo a psychological or medical assessment and evaluation, either with a member of the Counseling Center staff and/or outside medical personnel. The diagnosis and results of the evaluation(s) will be considered by the Vice President for Student Affairs or designee in determining if, or under what conditions, the student may continue at Springfield College. If it is determined that the student poses a threat to him/ herself or other members of the College community, she/he may be suspended from the College. The basis for this decision will be out of concern for the safety and welfare of the individual student and members of the community, as determined in the sole discretion of the Vice President for Student Affairs or his/her designee. As a result, the College may require that the student actively engage in counseling and/or other treatment programs as a condition of enrollment. In such cases, College personnel would request to have access to the treatment providers to understand the student’s condition and if progress is being made.

Medical Clearance

During the course of the academic year, students may be inflicted with illness. The Student Health Center is the campus clearinghouse for all medical information and referrals. Students who are treated in the clinic or as an inpatient at the Health Center are released with permission to return to the classrooms, laboratories, gymnasia or residence halls.
It is the policy of Springfield College that students who have been ill and treated at an off-campus medical facility, whether or not hospitalized or placed on medical leave, provide written information relative to the diagnosis, treatment, discharge directions and follow-up necessary to the Director of the Student Health Center, in the case of medical matters, or the Director of the Counseling Center, in the case of psychological emergencies, in order to return to the College community. Following a review of the documentation provided and any discussion with the health care professional deemed appropriate by the Director, a recommendation is made to the Vice President for Student Affairs and Dean of Students concerning the student’s return to normal routine activities at the College. At that point, a decision will be made in the sole discretion of the Vice President for Student Affairs or designee regarding permission to re-enter the College community. The student will be asked to meet with the Vice President for Student Affairs and Dean of Students or designee and will be informed of the outcome. The decision will be available in written form outlining any conditions which have been established. If necessary, written documentation will be prepared for the student’s faculty members substantiating the reason for class absences and requesting reasonable accommodation.
While it is the concern at Springfield College that the recovering student have the appropriate medical or psychological support, it is also the obligation of the College to ensure that this student does not pose any threat of spreading illness or inflicting harm to anyone else. Given the closeness of the campus community, threats might be apparent in the classroom, laboratory, residence or dining hall or athletic complex.

Personal Property and Identity Theft

Students who participate in the theft of a personal property or identity theft may be held accountable through the Springfield College Judicial Process as well as the local Court System.

Release of Personally Identifiable Information
and Student Records

Springfield College will maintain student confidentiality rights and protect access to information as provided by the Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment. Except as provided by law, information from a student’s records will not be released without the prior written consent of the student. This legislation also provides for the College to release the following information without consent:
1. Directory information may be provided unless a student has filed a written request to withhold this information. Students must advise the Registrar in writing not later than September 15 of each academic year if they wish to restrict the release of this information whether the student resides on or off campus. Springfield College considers the following information as “directory information”: name; campus mailbox and dates of attendance at the College, major credit hours earned, degrees earned, honors received.
2. Information may be shared with and by Springfield College faculty and staff who have a legitimate educational interest in the student.
3. Academic information may be shared with parents of students who complete an authorization form to release academic record information.
4. Alcohol and drug violation information may be shared with parents, at the institution’s discretion.
In addition, any requests which come from officials of other institutions in which the student might be applying for transfer, government agencies and officials who provide proper identification, officers of the court, financial aid personnel to support a student’s application for aid, as well as appropriate parties in health or safety emergencies will have access to information in the student’s records. Students may also be asked to sign a written waiver granting permission for the release of information from the school records.
Students may also be asked to sign a written waiver granting permission for the release of information from the school records. Students retain the right to review the contents of their educational and academic records. In order to do so, a formal written request must be made through the Offices of the Registrar or Student Affairs. In such cases, a meeting will be established within 45 days of the request to permit the student to review materials. Springfield College will comply with a written request initiated by the student to supply information in their behalf. Such requests must be signed and dated and include the specific records or information to be disclosed, the purpose for the disclosure and the individual(s) to whom the information should be released. Details concerning the FERPA are available at the Student Affairs Office and the Office of the Registrar.

Reporting Off-Campus Address Policy

Seniors who choose to live in non-college owned facilities are required to notify the Residence Life Office of their local address and phone number no later than September 15 of each year or within two weeks of assuming residence at that location. The information is critically important for the College to have on file in case of emergencies. A student can choose to restrict publication of the information which would then only permit access by the Office of Student Affairs and Public Safety. Failure to comply with this regulation may result in cancellation of registration.

Sexual Assault Policy

Springfield College does not tolerate sexual assault in any form. Rape and other sexual assaults are violations of the laws of the Commonwealth of Massachusetts as well as College policy prohibiting sexual harassment. If there is reason to believe that the College’s regulations prohibiting sexual assault have been violated, either on or off campus, disciplinary charges may be pursued through the College’s judicial system. Please see the publication produced by the Department of Public Safety outlining the specific procedures which are followed when College officials receive anonymous reports and/or complaints.
Any student who feels his/her rights have been violated in relation to the sexual assault policy should discuss the incident with representatives from the Department of Residence Life, Student Health Center, Counseling Center, Public Safety or the Student Affairs Office.

Sexual Harassment Policy

Behavior Which May Constitute Sexual Harassment:
• Verbal harassment may include sexual innuendo, humor, and jokes about sex or gender-specific traits, as well as implied or blatant verbal threats.
• Physical harassment may include offensive contact (patting, pinching, brushing against the body, etc.), blocking movement, attempted or actual fondling or kissing, or any other form or coerced sexual contact.
• Non-verbal harassment may include suggestive or insulting whistling, gestures, leering, or unwelcome* close physical proximity.
• Unwelcome* sexual requests may include explicit sexual propositions which include or strongly imply promises or rewards for complying (e.g. higher grades, better recommendations) and/or threats of punishment for refusing (e.g. lower grades, poorer recommendations, loss of job).
*Unwelcome is defined as any other sexually oriented behavior, whether it is intended or not, that makes you feel uncomfortable, is unwelcome, and has the effect of creating a work or academic environment that is hostile, offensive, intimidating, or humiliating to males or females.

Solicitation Policy

The primary goal of Springfield College is fostering education and study. To achieve this, the College places restrictions on activities which might disrupt the operations of the College. For this reason, commercial groups not associated or affiliated with the College are not permitted on College-owned property for the purpose of solicitation without the advanced written permission of the Vice President for Student Affairs or Director of Student Activities. Such solicitation includes the distribution of flyers, announcements, and posters as well as door-to-door sales in the residence halls or other College buildings. The Student Activities and Campus Programs Office in the Beveridge Center arranges opportunities for outside vendors to sell their goods in the Student Center during the academic year. Arrangements for such sales must be made through and approved by the Director of Student Activities and Campus Programs in advance and in writing.
Campus-recognized and affiliated groups are permitted to place announcements, flyers, and posters, for the purpose of advertising their group’s events, ONLY on bulletin boards. These bulletin boards are placed in numerous areas around the campus. Flyers, posters, and announcements placed on walls by College-recognized groups may be removed and discarded. No door-to-door solicitation is permitted in the residence halls or any College-owned buildings by anyone including recognized or affiliated Springfield College groups or individuals.
Banners may not be hung from any building on campus without written permission from the Vice President for Student Affairs. There are designated areas on campus where banners may be hung for the purpose of advertising programs or events. Arrangements may be made to hang banners at these locations through the Student Activities and Campus Programs Office. Disciplinary action will be taken against the group or individuals who violate this policy.

Spectator Participation Policy

Copies of the Athletics Department Spectator Participation policy are available in the Athletics Office. In essence, the Athletic Department believes in providing a positive, meaningful, educational atmosphere for the conduct of its athletic events and behavior contrary to this intent will not be tolerated. A Springfield College student found to be in violation of this policy is regulated by the general rules, guidelines, and sanctions established in the Springfield College Student Handbook.

Student Demonstration Policy

Students who choose to express their opinions and differences through demonstrations must keep the following in mind:
The demonstration must be orderly at all times and should in no way jeopardize the public safety or interfere with the College program(s). Picketing or demonstrating must not interfere with the entrances to buildings or the normal flow of pedestrian or vehicular traffic. Students involved in a demonstration may not interfere by mingling with organized meeting or other ssemblies for the purpose of harassment since this invades the rights of others to assemble and the rights of speakers to free expression. The demonstrating group may not obstruct or physically interfere with the integrity of the classroom, the privacy of the residence halls, the operation of the administrative process, or the function of the physical plant. Acts of violence or intimidation on the part of any group of students or other conduct which the College deems in violation of its policies, whether it be those who are demonstrating, those who are dissenting or those who are interfering with the process of dissent, will result in immediate disciplinary action.