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Driver History Record Release/Request Form (Authorized Driver Database)

Springfield College is committed to providing the safest and most efficient modes of transportation in support of its official business, academic, athletic, and student life needs.

Vehicle safety is the responsibility of every driver. Whether operating a golf cart, cargo van, rental car or passenger van, any person seeking to operate a College-rented, leased, or owned vehicle is expected to follow the rules and procedures established by the Transportation Committee (see Transportation Policy and Guidelines), and to abide by all campus regulations as well as all federal, state, and local laws.

Vehicles are available for use by students, faculty, and staff in order to facilitate official business, student life, athletic, and academic activities. Personal use of College vehicles is not allowed. Official use includes, but is not limited to, authorized student organization/club travel, community service transportation, intercollegiate athletics, academic class trips/projects, and authorized departmental event transportation needs. Note: Any person seeking to drive a College-rented, leased, or owned vehicle must be an authorized driver.

An authorized driver is defined by the College as any person eligible to operate a College-owned, rented, or leased vehicle. Authorized drivers must adhere to the SC Transportation Service Policy and possess all of the following requirements*:

• Be at least 20 years of age
• Possess a valid United States driver’s license and have possessed a driver’s license for a minimum of three consecutive years
• Successfully Completed of the College’s Defensive Driving Safety Program (or its equivalent)
• Maintain an approved driver history.
* See Transportation Policy; Procedures (I. Eligibility Requirements, II. Loss of Driving Privileges)

All persons seeking to be authorized to drive for the College need to file an online Driver History Record Release/Request Form. All perspective drivers are responsible for providing the SC Department of Public of Public Safety with a copy of their driver history. Any fees acquired from obtaining a driver history are the responsibility of the applicant. Filing the online form grants the SC Department of Public Safety permission to “run” your history for you. They are able to provide this service free of charge for most states. The states which either do not return records within a timely manner (two to six weeks) or do not respond at all to the College’s inquiries are: CT, HI, IL, NJ, MD, PA, and WA.

Regardless of what state your license is issued, all persons looking to drive a College-rented, leased, or owned vehicle must file an online Driver History Record Release/Request Form. A link to this form is located at the bottom of this Web page.

If you utilize an online agency to obtain a copy of your driver history, make sure that you will receive your copy in a timely manner.

If your license is issued from CT or PA the SC Department of Public of Public Safety can “run” your history but it could take two to six weeks to receive the history. If your driver history is needed sooner, you can obtain your history from your state’s DMV or from an online agency. The state DMV’s and online sites may require a fee. If your license is issued from HI, IL, NJ, MD or WA you may have to obtain a copy of your history yourself. You can obtain your history from your state’s DMV or from an online agency. The state DMV’s and online sites may require a fee. If you’re already an authorized driver and you’re seeking to maintain your authorization to drive status; you must provide the Department of Public Safety with an accurate driving history prior to its expiration. This process begins on an annual basis every August 1.

If you are not an authorized driver, you need to file an online Driver History Record Release/Request form and attend the College’s Defensive Driving Safety Program. Please try and file the form weeks prior to attending the course.

Student and volunteer driver histories expire annually on October 31. This means returning students are required to complete the driver history query annually (anytime between August 1, 2009, and October 31, 2009). Student and volunteer driver histories are kept on file at the SC Department of Public Safety for one semester year.

Faculty and staff driver histories are on a three-year rotation and will expire January 1, 2012. This means in order to maintain authorization to drive a College-rented, leased, or owned vehicle, in the fall of 2011, returning faculty and staff will need to complete the driver history record release/request form.

Please do this between August 1, 2011, and December 31, 2011 (before authorization to drive expires).

If you have problems with your e-mail username and password, or if you get an error message that says "user not authenticated," please follow one of the directions below:

-If you are a Springfield College faculty/staff member, please contact the IT Department by filing a VHD request. You will not be able to proceed with your request until you have resolved any computer/user id/password problems you may have.

-If you are a Springfield College student, and you don't know or you have had trouble with your password or Web log-in name, visit Room 021 in Babson Library with your valid SC student ID.

-If you are neither a Springfield College faculty/staff member nor a student, you must obtain a temporary volunteer Web log-in name and password. To obtain the Web log-in name and password, please contact the Transportation Coordinator via e-mail: transportation@spfldcol.edu.

Click here to access the Driver History Record Release/Request Form.

Refer to the instructions above if you have problems logging into the authorization to conduct a driver history query database To return to this database or to direct others to this link, go to www.spfldcol.edu and follow these links: Campus Safety > Driver History Record Release/Request Form (Authorized Driver Database).

Transportation Policy and Guidelines

• Transportation Policy (.pdf)
• Transportation Guidelines (.pdf)

Transportation Forms

• Transportation Request Form
• Golf Cart Operation Acknowledgement Release Form.pdf
• Driver History Record Release/Request Form